Create a professional invoice and save it as PDF in seconds. Built for agencies and freelancers - no signup, no watermark.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
Every invoice does the same job: it tells a client exactly what they are paying for, how much, and by when. Fill the fields above as you read.
Your business name, address, and contact details go top-left; the client’s go opposite. If you are registered for VAT or sales tax, put the registration number here — leaving it off is the single most common reason an invoice gets bounced back.
Number invoices sequentially (INV-001, INV-002) so you and the client can both reference one unambiguously. Add the issue date and a due date — not just “due on receipt”, which gives no deadline to chase against.
One line per deliverable, each with a quantity and a rate. “Marketing services — $4,000” invites questions; “Instagram content, 12 posts × $150” does not. Itemized invoices get queried less and paid faster.
Set your tax rate and let the subtotal, tax, and total calculate themselves. Show all three separately — a client’s finance team will usually reject an invoice that shows only a single lump sum.
Use the notes field for how to pay and by when — bank details, payment link, and a term like “Net 14”. Then save as PDF. Send a PDF rather than an editable document so the figures cannot be altered in transit.
Leave one of these off and you give the client a reason to delay payment. The generator above includes all of them by default.
Sounds trivial, but it is what separates an invoice from a quote or a receipt in a client’s inbox and in their accounting system.
Required for your own bookkeeping and in most countries for tax purposes. Never reuse one.
Trading name, address, email, and any tax or company registration number you hold.
Company name and billing address. For larger clients, name the person or department who approves payment.
When it was raised and when payment is expected. Without a due date you have nothing to follow up on.
A description, quantity, and unit rate for each piece of work, so the total is self-explanatory.
Shown as three separate figures. Most finance teams will not process an invoice that shows only one.
How to pay and by when — bank transfer details, a payment link, and a term such as Net 14 or Net 30.
Inflowave tracks every client, payment, and follow-up in one place so you get paid faster. Want a walkthrough for your agency?