Build a professional quote or estimate and save it as PDF in seconds. For agencies, freelancers and trades - no signup, no watermark.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
A good quote answers three questions before the client has to ask them: what exactly am I getting, what does it cost, and how long is this price good for. Fill the fields above as you read.
Your business name and contact details go top-left, the client’s opposite. Address it to the person who actually signs off, not the general company inbox - quotes sent to nobody in particular are the ones that go unanswered.
Give every quote a reference (QUO-001) so you can both refer to it later. Then set a valid-until date. An open-ended quote lets a client sit on your pricing for six months while your costs move.
One line per deliverable with a quantity and a rate. A single "project fee" number invites haggling on the whole figure; itemised lines move the conversation to what to include or drop instead.
Set your tax rate and the subtotal, tax and total calculate themselves. Make clear whether the figures include or exclude tax - this is the single most common cause of a disputed final invoice.
Use the notes field for scope, revision limits, payment schedule and what would count as extra. Then save as PDF. Send a PDF rather than an editable file so the numbers cannot drift before it comes back to you.
Miss one of these and you leave room for a disagreement once the work is underway. The generator above covers all of them.
Label it clearly so nobody mistakes it for an invoice. A quote is a fixed offer; an estimate is a best guess that can move.
Lets you and the client point at the same document once there have been three revisions.
Trading name, address, email and any tax or company registration number.
Company name plus the individual who approves spend. Vague addressing is how quotes stall.
Protects your pricing and creates a reason to decide. Thirty days is a normal default.
Description, quantity and unit rate per deliverable, so the total explains itself.
Three separate figures, with tax treatment stated explicitly.
Payment schedule, revision limits and anything outside scope. This is the section that prevents arguments later.
Inflowave keeps every quote attached to the client, chases the ones that go quiet, and turns the accepted ones into invoices. Want a walkthrough for your business?